Scheduling is a phone-tag tax
Every booking is several messages to agree one time. Multiply that by a day of appointments.
Voice agents
A diary that fills itself and reminds people to turn up.
Callers book, move or cancel by talking. The diary updates, the reminders go out, and the slot someone cancels is offered to the next person on your waiting list.
- From
- £1,200
- Timeline
- Live in 2 weeks
- You own
- The code, from day one
Google Calendar Microsoft 365 HubSpot Zoho CRM Pipedrive Salesforce WhatsApp Business SMS Call recording SIP and phone numbers Slack Email
This is for you if
- Your day is built around appointments, and gaps from no-shows cost real money.
- Booking by phone ties up a person for minutes at a time.
- You keep a waiting list that is managed with a pen and good intentions.
What it costs you now
What the problem really costs.
No-shows empty the diary
A person who forgot is not lazy — nobody reminded them. The slot is gone by the time you realise.
Cancellations are not re-sold
A cancelled slot is only useful if someone else can take it before it passes.
How it works
How we build it, step by step.
Four stages, each with something you can see and approve before we move on.
-
We read your booking rules
Durations, buffers, who does what, deposits, the appointments that need a human to approve.
-
We connect your calendar system
Google or Microsoft calendars, or the booking tool you already use, so there is only ever one diary.
-
We design the reminder cadence
Confirmation, a reminder, and a last-chance nudge — by SMS, WhatsApp or voice — worded the way you would say it.
-
We switch on the waiting list
When a slot frees up, the next person is offered it automatically and the diary updates when they accept.
What you walk away with
Everything is yours.
Source files, documentation, accounts and keys transfer to you. Ongoing support is a choice, never a dependency.
- Voice and message booking flows
- Two-way calendar sync
- Confirmation and reminder sequences
- Waiting-list slot filling
- Reschedule and cancel handling
- A daily summary of changes
Best fit
Works especially well for.
Straight answers
Booking and reminders agent: your questions, answered.
Which calendars does it work with?
Google Calendar and Microsoft 365 work out of the box. Many industry booking tools expose an API we can connect to; we confirm yours during the first call.
Can it take a deposit?
Yes, by sending a secure payment link at the moment of booking. We never read card numbers aloud or store them.
What if a client needs something unusual?
Any booking outside your rules is held for a person to approve, and the customer is told exactly that.
Do reminders really reduce no-shows?
Reminders are widely used because they work, but the size of the effect depends on your business. We measure your no-show rate before and after so you see your own number.
Often paired with
More from this area.
-
AI receptionist
Answers your business line on the first ring, books the job, and hands over to a person when it matters.
from £1,900 -
WhatsApp and chat agents
Answers customers on WhatsApp and your website, qualifies leads and takes orders — with a person one tap away.
from £1,200 -
CRM setup and customisation
HubSpot, Zoho, Pipedrive or custom — configured around your sales process, with your team trained to use it.
from £900
Start here
Want booking and reminders agent? See it before you pay.
Describe it in your own words. A person reads it, and for most projects you get a free mockup within one working day.