Retyping creates errors
A transposed digit in an invoice amount is invisible until it is expensive.
AI & automation
Stop retyping invoices and forms into other systems.
Documents arrive in every shape. We extract what matters, check it against your rules, post it to your systems and show a person only the ones the machine was unsure about.
- From
- £1,500
- Timeline
- 3–4 weeks
- You own
- The code, from day one
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This is for you if
- Staff type supplier invoices, orders or forms into another system by hand.
- Documents arrive by email in a dozen different layouts.
- Month-end is slow because the data is late and unchecked.
What it costs you now
What the problem really costs.
Every sender uses a different layout
Rigid templates break the first time a supplier changes their invoice design.
Review is all or nothing
Either someone checks everything, which is slow, or nothing, which is risky.
How it works
How we build it, step by step.
Four stages, each with something you can see and approve before we move on.
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Gather real examples
We work from a sample of your actual documents, including the messy ones, to see the true range.
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Extract and validate
Fields are read and checked against rules you set: totals add up, suppliers exist, purchase orders match.
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Review only the uncertain
Anything the system is unsure about appears in a simple review screen with the source document beside it.
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Post and learn
Approved data posts to your accounting system or spreadsheet. Every correction makes the next document easier.
What you walk away with
Everything is yours.
Source files, documentation, accounts and keys transfer to you. Ongoing support is a choice, never a dependency.
- Extraction tuned to your documents
- Validation rules you control
- A review screen for uncertain items
- Posting to accounting, ERP or sheets
- An audit trail of every decision
- Accuracy report on your real samples
Best fit
Works especially well for.
Straight answers
Document and invoice processing: your questions, answered.
How accurate is it?
It depends on your documents. We measure accuracy on a sample of yours before launch and report it honestly, along with how many items still need a person.
Does it work with handwritten or scanned documents?
Clean scans work well. Handwriting is harder; we tell you what to expect after testing your samples.
Where does the document data go?
We choose providers that meet your data requirements and document exactly where each document is processed and for how long it is kept.
Can it connect to my accounting software?
Most mainstream accounting and ERP systems expose an API or import format we can use. We confirm yours at the start.
Often paired with
More from this area.
-
Workflow automation
Connects your tools so work moves on its own — with approvals where a person should decide.
from £900 -
Systems integration and APIs
Connects your CRM, accounting, e-commerce and internal tools so data flows without retyping.
from £1,900 -
Ops dashboards and reporting
Live dashboards built from your own data, so the weekly number takes seconds instead of a morning.
from £1,500
Start here
Want document and invoice processing? See it before you pay.
Describe it in your own words. A person reads it, and for most projects you get a free mockup within one working day.