# Document and invoice processing

> Document and invoice processing uses AI to read PDFs, scans and emails, extract fields such as supplier, amounts and dates, validate them against your rules and post them to your accounting, ERP or spreadsheets. Low-confidence items are queued for a person to review, so accuracy stays high without manual typing.

- Area: [AI & automation](https://devraxo.com/services/ai/)
- Price: from £1,500. Processing is billed per document at cost.
- Timeline: 3–4 weeks
- Page: https://devraxo.com/services/ai/document-and-invoice-processing/

## This is for you if
- Staff type supplier invoices, orders or forms into another system by hand.
- Documents arrive by email in a dozen different layouts.
- Month-end is slow because the data is late and unchecked.

## The problem
- **Retyping creates errors.** A transposed digit in an invoice amount is invisible until it is expensive.
- **Every sender uses a different layout.** Rigid templates break the first time a supplier changes their invoice design.
- **Review is all or nothing.** Either someone checks everything, which is slow, or nothing, which is risky.

## How it works
1. **Gather real examples.** We work from a sample of your actual documents, including the messy ones, to see the true range.
2. **Extract and validate.** Fields are read and checked against rules you set: totals add up, suppliers exist, purchase orders match.
3. **Review only the uncertain.** Anything the system is unsure about appears in a simple review screen with the source document beside it.
4. **Post and learn.** Approved data posts to your accounting system or spreadsheet. Every correction makes the next document easier.

## What you get
- Extraction tuned to your documents
- Validation rules you control
- A review screen for uncertain items
- Posting to accounting, ERP or sheets
- An audit trail of every decision
- Accuracy report on your real samples

## Questions
### How accurate is it?
It depends on your documents. We measure accuracy on a sample of yours before launch and report it honestly, along with how many items still need a person.

### Does it work with handwritten or scanned documents?
Clean scans work well. Handwriting is harder; we tell you what to expect after testing your samples.

### Where does the document data go?
We choose providers that meet your data requirements and document exactly where each document is processed and for how long it is kept.

### Can it connect to my accounting software?
Most mainstream accounting and ERP systems expose an API or import format we can use. We confirm yours at the start.